Our Case Study
SPT Workforce & Compliance Management Platform
The Challenge
A workforce management company needed to track compliance for 7,500+ workers across 12+ manufacturing client sites. They were managing:
• Worker data scattered across unsynced Excel files
• No real-time visibility into compliance expirations across clients
• Manual tracking of visas, work permits, and passports creating risk
• Difficulty demonstrating operational capability to prospective clients
• ISO compliance certification requirements
The Solution
Custom workforce management platform with client portal access:
Core Capabilities
• Real-time compliance dashboard tracking expirations across all clients
• Automated alerts for 90-day reports, visas, work permits, passports
• Role-based access allowing clients to view and manage their assigned workers
• Document management system for compliance records
• Mass worker data upload and management
• Compliance reporting for ISO certification
Platform Interface
Compliance Dashboard
At-a-glance view of upcoming expirations by client and document type
Worker Management & Filtering
Advanced filtering by client, document status, and expiration dates with role-based access control
Bulk Worker Upload
Streamlined mass data upload via Excel for efficient onboarding
The Results
📊Operational Visibility
Owner can see worker counts at each site on one screen. No more hunting through files
💎Data Integrity
Single source of truth replaced unsynced Excel files across multiple managers
🤝Sales Enablement
Professional platform made it easier to land new manufacturing clients by demonstrating operational sophistication
⭐Compliance Achievement
Platform was instrumental in achieving ISO compliance certification
🛡️Risk Mitigation
Automated tracking ensures zero oversight on visa and work permit expirations
- Managing Director
SPT Consulting & Service Co., Ltd.
Scale & Stability
• 7,500+ workers managed across platform
• 12+ client companies with role-based access
• 2+ year in stable production
• Ongoing feature additions as business scales
• Professional web interface for client access
Technical Implementation
• Python Django backend
• PostgreSQL database
• Tailwind CSS + HTMX frontend
• Role-based access control (RBAC)
• Real-time dashboard with compliance forecasting
• Document management system
• Automated alerting and reporting
Why Custom Was Required
Off-the-shelf workforce management tools couldn't handle:
• Multi-company staffing model with client portal access
• Complex compliance tracking across visa types and expiration schedules
• ISO certification documentation requirements
• Industry-specific manufacturing workforce regulations
• Scalability to 7,500+ workers with real-time updates